Solutions — Facilities & Property

Deliver exceptional facility services with operational control

Manage building operations, maintenance teams, and service providers with transparency and efficiency.

Requisitions

Workforce Demand, Orchestrated.

Create, approve, and track job requests for facilities services. Centralise requests so facilities managers, procurement teams, and service providers work from a single source.

Multi-level approval workflows for job requests
Template library for recurring service types (cleaning, maintenance, security)
Real-time status tracking and notifications
Budget validation and property-level cost allocation
Provider auto-matching based on service type and location
Bulk job request creation for portfolio-wide initiatives
requidex / requisition
New Job Request
REQ-2847
Role
Facilities Manager
Location
Canary Wharf
Start Date
15 Mar 2026
Duration
6 months
Approval Workflow
1
FM Lead
2
Budget Owner
3
Service Desk
4
Provider
Budget Allocation£28,000 / £46,000
Assignments

Placement to Completion, Unified.

Manage service assignments across your property portfolio. Track personnel locations, contract terms, and service quality performance.

End-to-end assignment lifecycle management
Service contract generation with digital signatures
Property allocation and transfer workflows
Service personnel location and attendance tracking
Performance ratings and service quality feedback
Automated alerts for expiring service contracts
requidex / assignment
Assignment Board
3 active workers
Placed2
JD
Facilities Manager
Canary Wharf
KL
Building Services Engineer
Birmingham Plaza
Active3
SM
Maintenance Technician
Bristol Portfolio
AR
Cleaning Supervisor
Reading Hub
TW
Security Lead
Canary Wharf
Ending1
PB
Helpdesk Coordinator
Birmingham Plaza
Timesheets

Accurate Time. Total Control.

Capture and approve service hours with rules tailored for facilities management. Support varied shift patterns across cleaning, security, and maintenance teams.

Mobile and web-based time entry for on-site personnel
Configurable approval chains per property or service type
Shift differential calculations for security and cleaning shifts
Integration with access control and building management systems
Exception-based approval for efficient processing
Complete audit trail for all timesheet changes
requidex / timesheet
Weekly Timesheet
IN PROGRESS
SM
Sarah Mitchell
Building Services Engineer · Property Operations
Mon
8
Tue
0
Wed
0
Thu
0
Fri
0
Sat
0
Sun
0
Total Hours
8.0h
Overtime
0h
Approve
Reject
Billing

Financial Operations, Automated.

Automate invoice generation and reconciliation for facilities services. Give finance teams complete visibility into property-level service spend.

Automated invoice generation from approved service hours
Multi-property and multi-service cost allocation
Three-way matching (PO, timesheet, invoice)
Self-billing and service provider invoice reconciliation
Integration with property management and accounting systems
Real-time spend dashboards by property, service type, and provider
requidex / billing
Invoice #INV-9034
RECONCILING
Supplier
Prime FM Services
Period
Feb 2026
Due Date
15 Mar 2026
Description
Hours
Rate
Amount
Facilities Manager
160
£65
£10,400
Building Services Engineer
152
£55
£8,360
Maintenance Technician
144
£45
£6,480
Total
£0
0/3 checks complete
Matching PO, timesheet, and invoice data
Compliance

Workforce Standards, Enforced.

Automate compliance checks for facilities personnel. Ensure every service provider meets health & safety, certification, and insurance requirements.

Automated right-to-work and identity verification
IOSH, City & Guilds, Gas Safe certification tracking with expiry alerts
Site-specific induction and safety training records
Configurable compliance checklists per role and property
Document storage with version control
Compliance dashboards with risk scoring by property
requidex / compliance
Compliance Dashboard
84%
176
Compliant
16
Expiring
8
Non-Compliant
Insurance
VERIFIED
IOSH Certification
VERIFIED
!
City & Guilds
EXPIRING
Site Induction
PENDING
Gas Safe Register
VERIFIED
Rate Management

Commercial Terms, Standardised.

Define and manage rate cards for facilities services. Set pay and charge rates by role, property, and service provider with full approval workflows.

Centralised rate card management by service role and skill level
Property-based and region-based rate matrices
Margin and markup configuration per service provider
Rate change approval workflows with effective dates
Benchmarking against regional facilities management market rates
Historical rate analysis and trend reporting
requidex / rates
Rate Card — London Region
Q1 2026
Role
Pay/hr
Charge/hr
Margin
Trend
Facilities Manager
£55
£85
35%
Building Services Engineer
£50
£78
36%
Maintenance Technician
£40
£62
35%
Cleaning Supervisor
£38
£58
34%
Market Benchmark
Jan: 65% vs 62% (+3%)
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Requidex Market
Trend Lines
Supplier Management

Supplier Ecosystem, Governed.

Onboard and manage your facilities service provider network. Track performance, manage contracts, and ensure quality and compliance standards.

Digital supplier onboarding with insurance and certification collection
Tiered provider categorisation and preferred lists
Performance scorecards with SLA compliance tracking
Contract management with renewal alerts
Service provider diversity tracking and reporting
Automated distribution of job requests to provider tiers
requidex / supplier
Supplier Performance
4 active suppliers
P
Prime FM Services
Tier 1
94
/ 100
P
Property Support Group
Tier 1
88
/ 100
C
Cleanline Facilities
Tier 2
76
/ 100
M
M&E Response Ltd
Tier 2
71
/ 100
4.2d
Avg Fill Time
91%
Quality Rate
98%
Compliance
And More

...and so. much. more.

Requidex includes many additional capabilities across automation, integrations, data intelligence, governance, and extensibility.

Configurable workflows and approval logic across departments
Extensive integrations with ERP, HRIS, payroll, and identity systems
Advanced analytics, benchmarking, and operational dashboards
Enterprise controls for permissions, auditability, and governance
requidex / platform-overview
Platform Capability Matrix
Beyond core modules
Continuously expanding
Automation Engine
47 workflows
Data & Insights
120+ metrics
Integrations
24 connectors
Security & Governance
Enterprise-ready
Included capabilities
Configurable forms
Rules engine
Alerts & escalations
Advanced reporting
Open API
Audit logs

See Requidex in Action

Ready to see how these modules work together to transform your workforce management? Book a personalised demo with our team.

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