Solutions — Rail

Plan rail work with scheduling and fatigue management in view

Coordinate rail crews around possession windows, worker availability, and competency requirements. Bring planned shifts, working hours, and rest periods together to support fatigue reviews alongside workforce requests, supplier assignments, and costs.

Scheduling and fatigue reviews

Review possession coverage, planned duties, and recorded hours together.

Competency readiness

Keep track safety evidence and role authorisations in the assignment workflow.

Working-away costs

Review configured shift uplifts, travel, lodge, and approved expenses.

Scheduling & Fatigue

Plan Shifts. Make Fatigue Risks Visible.

Plan rail crews around possession windows and changing work programmes, with worker availability and competency records in view. Review shift clashes, rest periods, consecutive duties, and recorded hours before confirming coverage, and use the records to support planner review alongside your fatigue management process.

Shift planning by project, location, and possession window
Worker availability, provisional bookings, and unfilled coverage in one view
Assignment schedules and recorded hours to inform rest-period reviews
Review of consecutive shifts, night work, and cumulative working hours
Planned versus actual hours to support fatigue reviews when shifts overrun
Assignment activity and timesheet approval history for review evidence
requidex / scheduling-fatigue
Illustrative view
Rail Crew Planning
Schedule and hours evidence for planner-led fatigue review
1
Unfilled duty
1
Rest review
1
Booking clash
Track Operative
Rest review
Track Renewal Site · Sat · 22:00–06:00
Signalling Technician
Booking clash
Signalling Works · Sun · 22:00–06:00
Rail Site Supervisor
Confirmed
Station Upgrade · Sun · 08:00–16:00
Planner review: compare recent duties, rest periods, and actual hours alongside your fatigue management process.
Review recorded · Resource planner · Decision pending
Requisitions

Request the discipline and working window for each rail package.

Raise resource requests for planned works, renewals, and maintenance. Specify roles, competency requirements, locations, and working windows so delivery teams and suppliers share the same brief.

Resource requests by project, work package, and location
Start and end dates aligned with planned works
Role and competency requirements in each request
Approval workflows and supplier fulfilment tracking
requidex / requisition
Illustrative view
New Resource Request
REQ-2847
Rail Role
Track Operative
Location
Track Renewal Site
Start Date
15 Mar 2026
Duration
6 months
Approval Workflow
1
Delivery Lead
2
Resource Planner
3
Commercial
4
Mobilisation
Budget Allocation£28,000 / £46,000
Assignments

Keep rail assignments aligned with the delivery programme.

Keep worker assignments aligned with project phases and planned working windows. Give delivery teams visibility of who is assigned, their recorded competencies, and when their assignment ends.

Assignment records across projects and delivery partners
Worker competency visibility alongside role details
Project transfers and assignment extensions
Contract terms and assignment end-date alerts
requidex / assignment
Illustrative view
Assignment Board
3 active workers
Placed2
JD
Track Operative
Track Renewal Site
KL
Signalling Technician
Signalling Works
Active3
SM
Rail Site Supervisor
Station Upgrade
AR
Possession Planner
Maintenance Depot
TW
Rail Engineer
Track Renewal Site
Ending1
PB
Plant Operator
Signalling Works
Timesheets

Use actual rail hours to inform workforce and fatigue reviews.

Capture labour hours against rail projects and work packages. Record night work, overtime, and actual shift times with approvals from the appropriate delivery team.

Time entry against project and work package
Actual shift, break, and overtime records
Project-specific approval workflows
Audit history for approved hours and corrections
requidex / timesheet
Illustrative view
Weekly Timesheet
IN PROGRESS
SM
Sarah Mitchell
Signalling Technician · Rail Delivery Programme
Mon
8
Tue
0
Wed
0
Thu
0
Fri
0
Sat
0
Sun
0
Total Hours
8.0h
Overtime
0h
Approve
Reject
Billing

Trace rail labour and allowance charges to approved records.

Link approved workforce hours to project costs and supplier charges. Give commercial teams a clearer view of labour spend across renewals, maintenance, and station works.

Billing based on approved time and agreed rates
Daily work-package cost-code allocation
Linked supplier invoices and credit notes
Spend visibility by role, project, and delivery partner
requidex / billing
Illustrative view
Invoice #INV-9034
RECONCILING
Supplier
Rail Labour Partner
Period
Feb 2026
Due Date
15 Mar 2026
Description
Hours
Rate
Amount
Track Operative
160
£65
£10,400
Signalling Technician
152
£55
£8,360
Rail Site Supervisor
144
£45
£6,480
Total
£0
…
0/3 checks complete
Matching PO, timesheet, and invoice data
Compliance

Keep track safety evidence ready for assignment checks.

Keep track safety competencies, role authorisations, and project inductions together. Use project-specific checklists to support workforce checks alongside your rail safety and access processes.

Competency matrix and required-document confirmation checks
Credential expiry visibility and alerts
Project induction and authorisation records
Supporting evidence and an auditable check history
requidex / compliance
Illustrative view
Rail Assignment Checks
Track Operative · Competency and document evidence
Track Safety Competency
Evidence recorded
Role Authorisation
Review required
Project Induction
Evidence recorded
Review required competency evidence and assignment documents before confirmation. Checks follow your configured requirements.
Rate Management

Control rail shift uplifts and working-away allowances.

Manage agreed commercial terms for rail roles and specialist suppliers. Keep configured night, weekend, and overtime rates visible across projects. Review travel, fare, and accommodation allowances where working rule agreements are enabled.

Rate cards by rail role, project, and supplier
Configured night, weekend, and overtime uplifts
Project and supplier rate overrides
Configured travel, lodge, and expense records
requidex / rates
Illustrative view
Rail Rate Controls
Track Operative
Agreed rates
Company terms · Project override · Agency markup
Signalling Technician
Agreed rates
Company terms · Project override · Agency markup
Rail Site Supervisor
POA — agree rates
Company terms · Project override · Agency markup
Configured shift uplifts, travel, and lodge allowances remain linked to the work records.
Supplier Management

Coordinate rail labour and specialist engineering suppliers.

Coordinate rail labour suppliers and specialist engineering partners. Keep agency responses, worker submissions, and assignment activity visible across your delivery programme.

Supplier onboarding and document records
Preferred suppliers by discipline and project
Supplier responses and assignment activity history
Company and project agency connections
requidex / supplier
Illustrative view
Rail Supplier Release
Track Operative · Track Renewal Site
Rail Labour Partner
Tier 1
Released · Awaiting agency response
Track Resource Agency
Tier 2
Scheduled · Awaiting release
Signalling Resource Partner
Tier 3
Scheduled · Awaiting release
Use configured tier rules or send a scheduled agency the request immediately where permitted.

See Requidex for Rail

Walk through your rail staffing requirements, approval process, and commercial terms in a personalised demo.

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